SAP Profit Center Accounting - ERP Solution

Assign Default Profit center SAPControlling LatestBlog SAPProfitCenterAccounting ByERPSOLUTION September20,2020 SAPControlling 2.43k 4Comments TableofContents SAPProfitCenterAccountingOverview WithinSAPECC,thereareseveraltoolsavailabletoreportandplanprofitability.Atthecompanycodelevel,therearevariousfinancialstatementreportingoptionslikeusinganincomestatementtoreportonperiodicprofitabilityatalegalentitybasis.Profitcenteraccountingisatoolusedformanagementreporting.Itprovidesfinancialstatementindimensionotherthancompanycode.Itprovidesbelowfunctionalities: Provideprofitabilityinformationbasedonthephysicalormanagementstructureofthebusiness Provideinformationandallowplanningbasedonresponsibilityareassuchasregion,businessfunction,orproduct Useastructuredefinedintermsofprofitcentersandarrangedinastandardhierarchy Easilyachieveafullprofitandloss(P&L)statementbyprofitcenter Ingeneral,profitcentersorgroupingsofprofitcentersareoftenusedinSAPtorepresentareaswithintheorganizationthatareresponsibleforrevenuesandcosts. ProfitCenterAccountingConcepts InclassicProfitCenteraccounting,postingarecollectedinaseparateledger8A ProfitCenterpostingsarealwaysstatisticalinnature.Profitcenterarenotrealcostobjects ProfitCenterscanbeassignedtoCostcenters,Orders,MaterialMaster EveryProfitCenterbelongstostandardHierarchy ProfitCenteraccountingisalwaysperiodaccounting InNewGLProfitCenteraccountingthereisnoDummyProfitCenter ClassicversusNewGLProfitCenterAccounting ClassicProfitCenterAccounting ItisstatisticalaccountingcomponentinSAPControlling.ThismeansthattheprofitcenteritselfcannotserveasanaccountassignmentobjectinCOandthatPCAwilltaketransactiondatapostedtoarealaccountassignmentobjectandderiveaprofitcenterpostingbasedonit.Toachievethis,classicPCAutilizesaseparateledger(8A)andstorestheactualandplanlineitemsandtotalsrecordsintheirowndatabasetablesGLPCA,GLPCP,andGLPCT. NewGLProfitCenterAccounting InNewGLProfitCenterAccounting,scenarioFIN_PCAisassignedtoledgerinFIconfiguration.Ascenariodefineswhichfieldsareupdatedinthegeneralledgerviewfromthedataintheentryview.TheassignmentofFIN_PCAmeansthattheprofitcenterandpartnerprofitcenterfieldswillgetupdatedinthenewGLtables,thusthereisnoseparateProfitcenteraccountingdocumentforanypostings NewGLProfitCenterAccounting SAPrecommendsusingnewGLProfitcenteraccounting.SAPnotes#826357,1280060.BenefitofusingNewGLProfitCenterAccounting: NothavingtoreconcilePCAwithGLaspartofaperiod-endprocess Nothavingtorunperiod-endprocessestotransferpayablesandreceivablestoPCA Havingtheabilitytocreateafullbalancesheetattheprofitcenterlevel ProfitCenteraccountingConfigurationinSAP ActivatePCAbyaddingPCAscenario IMGPath:SPRO-FA(N)-FAGS-ledger-Ledger-Assignscenarioincustomerfields OnlySAPstandardscenarioscanbeassigned.Assignbelowscenarios FIN_PCA FIN_SEGM FIN_UKV(Costofsalesaccounting) FIN_CCA(Costcenterupdate) FIN_CONS(TradingPartnerfieldupdateinNewGL) ProfitCenterScenario DeactivateProfitCenteraccountinginclassicGL Transactioncode:OKKP Deselectcheckbox‘ProfitCenterAccounting’. DeactivateClassicProfitCenterAccounting   MaintaincontrollingareasettingsforProfitcenter Transactioncode:0KE5 ProfitcenteraccountingismadeupofProfitcenters Profitcentersareresponsibilityareas. Theyreceiverevenueandexpenseposting AllrevenueandexpensepostingtoProfitCenterarestatisticalinnature ProfitandLossstatementscanbemadeforeachprofitcenters. Profitcenterscanbecreatedbasedongeography,products,functionaldivisionsetc. DonotassignDummyProfitCenterwhenusingProfitCenterfunctionalityinNewGL Tcode:0KE5 MaintaincontrollingareasettingsforProfitcenter   CreateDummyProfitCenter RequiredonlyincaseofclassicProfitCenterAccounting. AswearedoingProfitCenteraccountinginNewGL,wewillnotbesettingupDummyProfitcenter   CreateProfitCenterGroupinSAP PCGroupisagroupofProfitCenters.Usedforalternativereporting.ProfitCentergroupsarealsocalledalternativehierarchies. CreateProfitCenterGroup:KCH1 ChangeProfitCenterGroup:KCH2 DisplayProfitCenterGroup:KCH3 WhereusedforPCGroup:KCH5N–Extras–UseofGroup Remove/InsertProfitCenter:SelectPCGroup –InthenewtoolbarRemove/Insert/Whereusedfunctionality MoveSAPProfitCenterGrouptoanotherSAPsystem:PCgroupcanbeexportedasatextfileondesktopandthenimportedintotheintendedsystem.Extras–Export/Import CreateProfitCenterGroups   CreateProfitCenterinSAP AProfitCenterrepresentsaresponsibilitycenter.Aresponsibilitycentercouldbecreatedbasedongeographicalarea,Productlinesorsomeotherbasis. Profitcentersarecreatedinhierarchicalstructure.Topnodeofthehierarchyisassignedtothecontrollingarea.Profitcentersisamasterdata.ItiscreatedintransactionKE51 SetthecontrollingareainwhichProfitcenterswillbecreated:OKKS Profitcenterisatimedependentcostobject ProfitCenterconsideredasatime-basedobject.=>Ithasavalidityperiod.Certainfieldscanbecreatedastimesensitive,fore.g.personresponsible.Thusifresponsiblepersonchanges,anewviewofPCAwillbeavailable.Thus,everychangetoatimedependentobjectcausesSAPtocreateanewPCAmasterdatarecords PCAFields-BasicTab Responsibleperson:PersonresponsibleforthePC Department:Freetextfield PCGroup:MakestheconnectionbetweenPCandit’splaceinthestandardhierarchy.PCGroupselectedhereisanodeinthePChierarchy Segment:RelevantonlywhenNewGLanddocumentsplittingisactivated.ToactivateSegmentreporting,assignscenarioFIN_SEGMtoaledgerinFI.SegmentreportingrequiredforUSGAAP&IFRSreporting.SegmentcanbeseenasgroupingofPC.AsegmentassignedtoProfitCentercanbechangedafterProfitCenteriscreatedinSE16-V_FAGL_SEGM_PRCT.ThisispossibleonlyifnopostingshavebeenmadetotheProfitCenter.SegmentisderivedfromProfitCenter,soassignedinProfitcentermasterdata ProfitCenterAccountingFields-IndicatorsTab LocktheprofitcentersonopostingcanbemadetoPConcelocked ProfitCenterAccountingFields-Companycodes HereassignthecompanycodestoProfitCenter.Bydefault,allcompanycodesareassignedtoProfitcenter.Candeselecttheoncewhicharenotrequired ProfitCenterAccountingFields–AddressandCommunicationTab: FieldsavailabletoenterAddress,Taxjurisdiction,Language,Telephoneetc.Theseareoptionalfields OnceaProfitCenteriscreateditneedstobeactivatedeithersinglyormassactivationintransaction#KEOA2 CreateProfitCenter:KE51 ChangeProfitCenter:KE52 DeleteProfitCenter:KE54 CreateSAPProfitCenter   SAPProfitCenterHierarchy ItistreelikestructureofProfitCenters.Itisassignedtothecontrollingarea.ItismadeupofProfitCentergroups.AllProfitCentersareassignedtotheStandardhierarchy CreateTopnodeofHierarchy/ProfitCenterGroup:KCH1 Assignsubsequentnode(ProfitCenterGroups):KCH5N ProfitCenterStandardHierarchy   ProfitCenterAssignmentinSAP ProfitCenterisastatisticalobject.Itisderivedfromarealcostobject.Belowisthelistofrealcontrollingobjects: CostCenters InternalOrders(true) Projects/WBS(true) MaterialMaster FixedAssets Make-to-ordersalesorders Profitabilitysegments Thus,Cost/RevenuecanbepostedstatisticallytoProfitCenters.ProfitCenterisassignedtoCostcenterintheBasicdatatab:KS02 CostCenter   InternalOrder ProfitCenterareassignedtointernalorderinassignmenttab:KO01/KO02   Project/WBS ProfitCenterisassignedtoProjectinassignmenttab:CJ20N/CJ02 ProfitCentercanalsobeassignedtoWBSelement.ThiswilltakeprecedenceovertheprofitcenterassignedtoProject   RawMaterial AssignProfitcentertoFinishedGoodsandRawMaterialintransactioncode:MM01/MM02 AssignProfitCentertoSalesOrder:VA01/VA02   ProfitCenterassignmentinAssetmaster:AS01/AS02 Inassetmastertimedependenttab,weassignCostcenter.Therefore,whendepreciationfortheassetispostedtothiscostcenter,Profitcenterisderivedfromthecostcenter   AssignmentMonitor VerifythatProfitcenterisassignedtoallrelevantcostobjectassignmentmonitorisused TransactionCode:1KE4   AssignDefaultProfitcenter Transactioncode:OKB9 CostinProfitcenteraccountingcomesfromcostcentersorotherrealcostobject.Profitcenterdefaultassignmentcanbemadeonlyforrevenuecostelements DefaultaccountassignmentisspecifictoPlant/Valuationarea ClicknewentriesandenterCompanycode,CostelementandAccountassignment. Nowselecttherowandclickdetailpervaluationarea(valuationareaistheplant) ActualPostings: PostVendorInvoice Transactioncode:FB60   CostCenterMasterData:KS02   ProfitCenterMasterData:KE52   PostaSalesInvoice Transactioncode:FB70 DefaultProfitCenterforRevenueAccountiscomingfromOKB9(AutomaticAccountassignment)   ProfitCenterReportinginNewGL ProfitCenterPlanandActualLineItemReport TransactionCode:S_E38_98000088 SelectionScreen:   Fordetailed,step-by-stepinstructionsonSAPProfitCenterAccounting,followalongwithmyvideotutorialbelow   ALLSAPOnlineVideoCourses PreviousarticleNextarticle CommentList Commentsareclosed. 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