General Ledger - GL Accounts | Accounting Office

General Ledger Accounts (GLs) are account numbers used to categorize types of ... may be found in the Sapphire folder found at SAP Documentation>Financial. Skiptomaincontent NebraskaAccountingOfficeHomeFinancialBasicsGeneralLedger-GLAccounts GeneralLedgerAccounts(GLs)areaccountnumbersusedtocategorizetypesoffinancialtransactions.MostcommonlyusedGLsarerevenues,expensesandtransfers.A“chartofaccounts”isacompletelistingofeveryaccountinanaccountingsystem. Followingisthenumberingstructureforageneralledgeraccountnumber. Manynames,sameinformation GL,GeneralLedger,CostElement,CommitmentItem,RevenueElement,Account--attheUniversity,allofthesetermsarenamesforthesamething–ageneralledgeraccountorGL.InSAP,GLsareknownas“costelements.”TheBCSbudgetingsystemandBusinessIntelligencereportscallthem“commitmentitems.” GLsare6digitslongandeachdigitprovidesinformation.Revenuepostingsstartwith4;expensepostingsstartwith5.AGLthatstartswithan8isatransferoffundsfromoneareaofUNLtoanother--usuallyfromonefundingsourcetoanother–andoccurinfrequently.The2nd,3rdand4thdigitsrepresentthemajor,minorandsubcategories;andthe5th/6thallowforamoredetailedbreakdown.Forexample,thenumbersinGL531100indicatethefollowing:5indicatesanexpensetransaction,53isoperatingsupplies,531isgeneralsuppliesand5311isofficesupplies.AnofficesupplypurchasemaybepostedtotheGLof531100,ortoamorespecificcategoryinthatrange. ResourcesformoreinformationaboutGLAccounts: ThefollowingresourcesareavailableinSapphire.ViewingrequiresTrueYouauthentication: Themostcommonlyuseddocumentsare: Expenditures, Revenues and Transfers --Ifyouopenthesedocumentselectronically,youcanthenusethekeyboardshortcut“ControlF”to find somethingintheelectronicfile,ratherthanprintingthedocumentandmanuallysearchingpages. The GLAccountCodeStructure summarizesGLcategories DetailedlistsofallGLsandadditionaldocumentationmaybefoundintheSapphirefolderfoundatSAPDocumentation>Financial ‹CostObjects:CostCenters&WBSNumbers up SAPDocTypes› Printer-friendlyversion FinancialBasics UNLFunding FiscalYearandFiscalPeriods CostObjects:CostCenters&WBSNumbers GeneralLedger-GLAccounts SAPDocTypes Contact UniversityofNebraska-LincolnAccountingOffice401CanfieldAdministrationLincoln,NE68588-0439 Phone:402-472-2881Fax:402-472-2804Email:[email protected] OfficeHours Monday-Friday8:00am-5:00pm